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All CCTV systems must comply with the legal requirements of the Data
Protection Act 1998
It is important that the Data Protection Act is complied with because
failure to do so may result in action being taken under the Act. Failure
to comply with Data Protection requirements will also affect the police's
ability to use the CCTV images to investigate a crime and may hamper the
prosecution of offenders.
If you use a CCTV system in connection with your business you should
address all the points listed. This will help to ensure that your CCTV
system remains within the law and that images can be used by the police to
investigate crime.
You need to tell the Information Commissioner :-
The person who is responsible (the controller) for how the system is
used and for the notifying the Information Commissioner about the CCTV
system and its purpose (this is a legal requirement of the Data Protection
Act 1998).
The above controller has considered the need for using a CCTV system
and has decided it is required for the prevention and detection of crime
and for protecting the safety of customers. It will not be used for other
purposes.
Checked (Date) By Date of next review
The controller is aware that notification to the Information
Commissioner is necessary and must be renewed annually.
Notification has been submitted to the Information Commissioner and the
next renewal date recorded
Cameras have been sited so that their images are clear enough to allow
the police to use them to investigate a crime.
Cameras have been positioned to avoid capturing the images of persons
not visiting the premises.
There are signs showing that a CCTV system is in operation visible to
people visiting the premises and the controllers contact details are
displayed on the sign where it is not obvious who is responsible for the
system.
The recorded images from this CCTV system are securely stored, where
only a limited number of authorised persons may have access to them
The recorded images will only be retained long enough for any incident
to come to light (e.g. for a theft to be noticed).
Recordings will only be made available to law enforcement agencies
involved in the prevention and detection of crime, and no other third
parties.
The operating equipment is regularly checked to ensure that it is
working properly (e.g. the recording media used is of an appropriate
standard and that features on the equipment such as the date and time
stamp are correctly set).
The controller knows how to respond to requests from individuals for
access to images relating to that individual. If unsure the controller
knows to seek advice from the Information Commissioner as soon as such a
request is made.
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